SAP : Sales Module

SAP stands for Systems Applications and Products in Data Processing. SAP system comprises of a number of fully integrated modules, which covers virtually every aspect of the business management. In the simple words, SAP is ERP software that manages business operations and process throughout integrated information system which is very useful may give value-added for the organizations.

Sales module is part of the SAP system. Below is the main component of sales module:

1.         Sales pricing control.

2.         Sales contract handling.

3.         Sales order control.

4.         Sales invoicing

Sale Pricing Control

Sales pricing control helps to maintain prices for items, details of discount structure and special discount given to some category of customers. A price book originates with base price for the item. A single level discount rule with a minimum or maximum quantity or pricing break is attached to price book. Additional pricing conditions such as category of customer and delivery schedule may be formulated in a matrix format, for attaching to the price book.

Sales Contract Handling

This process relates to recording long term agreement with customer for price, discount, and delivery order. Normally, a validity period and minimum committed quantity forms part of the contract. Cumulative called quantity by the customer, delivered quantity and invoiced quantity are maintained in the system for control purpose. The easy way of making a contract for existing customer is by copying an old contract and doing modification in the system. For a new customer, data related to header and lines are entered in the requisite session. The system helps in evaluating the contract at any given time, and customer may be reminded for any failure to meet their part of commitment.

Sales Order Control

This process allows a company to manage sales operations quickly and efficiently. This process handles regular sales order, cost order, customer return and collect order. Throughout the templates, the system allows quick data entry process to manage products ranging from standard to Engineering to Order (ETO). SAP system helps in identifying when a product is available for delivery and making necessary commitment or allocation for the same. Rebate and commission process enables automatic calculation of commission to be paid to sales agent.

Sales Invoicing

This process facilitate billing functions such as issuing of invoices based on goods or services provided, generating pro-forma invoices, issuing credit notes resulting corresponding entries in an accounts receivable and control account of general ledger.

HRIS

The Human Resource Information System (HRIS) is a software or online solution for the data entry, data tracking, and data information needs of the Human Resources, payroll, management, and accounting functions within a business. Normally packaged as a data base, hundreds of companies sell some form of HRIS and every HRIS has different capabilities. Pick your HRIS carefully based on the capabilities you need in your company.

Typically, the better The Human Resource Information Systems (HRIS) provide overall:

• Management of all employee information.
• Reporting and analysis of employee information.
• Company-related documents such as employee handbooks, emergency evacuation procedures, and safety guidelines.
• Benefits administration including enrollment, status changes, and personal information updating.
• Complete integration with payroll and other company financial software and accounting systems.
• Applicant tracking and resume management.

The HRIS that most effectively serves companies tracks:

• attendance
• pay raises and history
• pay grades and positions held
• performance development plans
• training received
• disciplinary action received
• personal employee information, and occasionally
• management and key employee succession plans
• high potential employee identification
• Applicant tracking, interviewing, and selection

An effective HRIS provides information on just about anything the company needs to track and analyze about employees, former employees, and applicants. Your company will need to select a Human Resources Information System and customize it to meet your needs.

With an appropriate HRIS, Human Resources staff enables employees to do their own benefits updates and address changes, thus freeing HR staff for more strategic functions. Additionally, data necessary for employee management, knowledge development, career growth and development, and equal treatment is facilitated. Finally, managers can access the information they need to legally, ethically, and effectively support the success of their reporting employees.

BIN CARD vs RFID

What is a Bin Card?

Inventory in the earlier days used to be managed by a system known as Cardex System. Bin cards were printed and kept in every bin location. Whenever inventory was put into the bin or removed, the card had to be updated. Apart from the bin cards, books or registers were maintained to note down the transactions and reports were prepared manually.

As to date, the Bin Card is still available being used in Malaysia. It will record and prepared by the storekeeper at the moment of issuing and receiving the materials. It is maintained by the storekeeper for physical verification with accuracy and effectiveness.

Normally Bin Card Consists of the information like Quantity Received, Quantity Issued, Minimum Stock Level, Maximum Stock Level, Reorder Level, Re-Order Quantity, Closing Stock, Opening Stock etc. Maintenance of Bin Card System is part of perpetual inventory accounting system.

Radio Frequency Identification (RFID)

RFID is a tracking system that uses intelligent bar codes to track items in a store. RFID is the wireless non-contact use of radio-frequency electromagnetic fields to transfer data, for the purposes of automatically identifying and tracking tags attached to objects. 

The tags contain electronically stored information. Some tags are powered and read at short ranges (a few meters) via magnetic fields (electromagnetic induction). Others use a local power source such as a battery, or else have no battery but collect energy from the interrogating EM field, and then act as a passive transponder to emit microwaves or UHF radio waves (i.e.,electromagnetic radiation at high frequencies). Battery powered tags may operate at hundreds of meters. Unlike a bar code, the tag does not necessarily need to be within line of sight of the reader, and may be embedded in the tracked object.

RFID tags are used in many industries. An RFID tag attached to an automobile during production can be used to track its progress through the assembly line. Pharmaceuticals can be tracked through warehouses. Livestock and pets may have tags injected, allowing positive identification of the animal. Since RFID tags can be attached to clothing, possessions, or even implanted within people, the possibility of reading personally-linked information without consent has raised privacy concerns.

Typewriter VS Computer

If a student is ever put into a position where they have to select between an old fashion typewriter and a modern computer to write their essays for their professors at university, the student will most likely select a modern computer instead of using an old fashion typewriter because the advantages of using a computer are far superior than those of a typewriter. 

While the value of a computer is more useful than those of the typewriter in a sense both are very similar but different in many aspects. One of those similarities is that they both have a keyboard for typing purposes a fact that accounts for the similarities between the two machines.

If the student receives a special grant to purchase either a typewriter or a computer, if he has the intelligence of an average student he would probably consider buying the typewriter because it is less expensive than a computer. However, because of the differences in value a computer has more accessories enabling the student to advance both in his homework or even in his personal writing which makes them different.   

In contrast however, one of the benefits that the student may notice is that he may use the typewriter for filling out applications while the computer as far as everyone knows, does not have this function, which makes the typewriter have one advantage over the computer.

Another difference between the writing machines is that if the student is typing a term paper with a typewriter and suddenly notices a mistake or perhaps he needs to make some changes such as erasing a letter, word or an entire line, he may do so. Consequently and unfortunately, however, if the typist has hit the function key "enter" in the typewriter then the typewriter will not be able to do the necessary corrections for him. On the other hand, if the student is typing his term paper with a computer he is most likely to give himself the luxury of erasing from one letter or maybe the whole sentences. 

Benefit of Shopping Online

These days many people have drifted to the growing trends on online shopping since its now the most wise and convenient way to shop. Shopping on the Internet has opened up numerous benefits to the masses such as convenience, ease and comfort. Let us explore some other benefits associated with shopping online. Here is the benefit of shopping online:

Comparison Shopping

Comparison shopping implies seeking for relevant options for your intended buy. Today, many shopping portals provide the functionality to compare products and help you determine which one is the best for you. On your side, you can always Google through reviews of different products, check catalogues, compare prices and decide on which you wish to buy. You would know the hassles associated with comparison shopping offline. Shopping on the internet, researching products online, comparing every minute details.. just makes things so much easier.

Home Shopping Comfort

As the name implies, home shopping literally means sitting in the comfort of your house and shopping just on a click of a button. Home shopping is purchasing things from home without you needing to walk to shops, malls or outlets. You can use your TV, computer, pamphlets/brochures and magazines to ensure for cost and merchandise. You can then make your order through phone calls, fax, snail mailing, emailing or even by paying instantly with your credit cards.

Cheap Deals

With online purchasing you can find radically lower prices and cheapest deals. This is because online stores have fewer operating and overhead costs which lead to creating lower prices for the consumer. Besides, due to overgrowing competition in the online shopping market, we - the consumers, are the ultimate winners enjoying the cheapest deals and best bargains.

Grocery Shopping Made Easy

Online grocery shopping offers a vivid range of grocery and consumer products. You can find everything from groceries, domestic cleaning products, health and beauty, baby products, pet food and literally almost everything.

Variety of Choice

Online shopping offers you an extensive range of selection. By reviewing products on the World Wide Web , one can discover the actual details of the products or services one is looking for. Additionally you can also know the price range that suits your budget. All the information provided online can help you make the most suitable decision to suit your pocket.

Convenience of Shopping Online

Various online shops are open for 24/7 which lets you shop at your expediency. As an added advantage, aged people who get exhausted and drained out of walking for long distances while shopping or parents with young children find it an easy way to stay in your comfort zone and shop without moving out anywhere.

 Quick Shopping

Effective time management is also an added benefit of online shopping. Time is something that we usually do not have in our busy lives today. Thus without wasting time we can, with a few clicks purchase items and have it shipped directly to our door steps.